Writing official documents is the basic skill of government agencies, enterprises and institutions. Notifications, instructions, reports, and letters are the four most commonly used languages. This document clarifies the format, structure, writing points and model text of each official document, which applies to newcomers to the workplace and to the preparation of official documents.
The writing of official documents seems boring, but it is a solid “hard currency in the workplace”: people who can write official documents are easier to see in government units, and various examinations (selection, institutions) often take official documents writing.
1. Record the format first and then talk about the content
The official document is a “format first” style: how to write the title, the top grid of the main sending authority, the right alignment of the payment, and how the hierarchical sequence numbers are arranged have fixed specifications. Wrong format, no matter how good the content is, it seems unprofessional. Practice the standard format first.
II. It is most important to distinguish the types of texts
Many people write “instructions” as “reports”: instructions are requests for approval (requires approval), and reports are reports (does not require approval). Writing in the wrong language is a taboo for official documents. Notifications, instructions, reports, and letters are four common languages, and the structure must be clearly distinguished.
3. Language should be “public culture”
The official language has its own “taste”: use “to plan” to not use “to plan”, use “to notify the relevant matters as follows” not to say “now I want to say”, use “properly or not, please instruct” not to say “, you can say”. Read the model text more, and the sense of language will come out.
IV. Starting from imitation
Writing ability is “copied”: first copy the model literary structure, then replace the model literature, and finally write independently. The four paradigms in this material cover the most commonly used texts and are printed out for more reading and practice.
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